(Agenda) Executive Committee Meeting March 16, 2023

As authorized by the County of Sonoma Public Health Recommendation for Safely Holding Public Meetings, dated September 22, 2021, and Government Code section 54953(e)(1)(A), RESIG may conduct Board Meetings with a video conference component, as needed.

Time & Date

March 16, 2023

RESIG Strategic Plan — Study Sesstion 11:30 A.M.

Meeting 12:30 P.M.

Video conferencing website address:

https://resig-org.zoom.us/j/85908588660

Members of the public may submit comments through email to sreed@resig.org or directly in real time through attendance at the teleconferenced meeting, during Public Comments, in accordance with Government Code section 54953. Public comments sent via email must be received prior to 12:00 p.m. on the day prior to the Board meeting in order for the comments to be provided to the Board. Please limit comments to 250 words or less. If you are unable to email a public comment, please call (707) 836-0779 ext. 101 prior to 12:00 p.m. on the day prior to the Board meeting for assistance.

Attendance

Executive Committee/Staff

Administrators, Brokers, and Consultants:

• Newfront
• Alliant Insurance Services—Chloe Smith, Tom Sher
• Self-Insured Schools of CA (SISC)

Guests:

• Jack Joyce—Bay Actuarial Consultants

Accessibility and Open Session Materials

In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related accommodation to participate in this meeting, please contact RESIG at 707-836-0779. Requests must be made at least one full business day before the start of the meeting. Written open session materials distributed to the Executive Committee are available for public inspection at RESIG, 5760 Skylane Blvd., Windsor CA 95492 during normal business hours.

Call To Order – Matt Reno, President

RESIG Strategic Plan — Study Session

Recess

Meeting Resumes

Approval of Agenda

Introductions and Recognitions

Guests will be introduced:

• Jack Joyce—Bay Actuarial Consultants
• Alliant Insurance Services—Chloe Smith and Tom Sher

Public Comments

At this time, members of the public may address the Executive Committee regarding any items within the subject matter jurisdiction of the Board; however, no action may be taken on off-agenda items unless authorized by law. Comments shall be limited to five minutes per person unless different time limits are set by the Chairperson, subject to the approval of the Board.

Index

Consent Calendar

A. Minutes Approval—February 16, 2023

B. Warrants Issued and Wire Transfers—February 2023

The Executive Committee is being asked to approve RESIG’s warrants and wire transfers, as summarized in the attached documents.

C. RESIG’s Employee Handbook Updates

The Executive Committee is being asked to consider accepting RESIG’s Employee Handbook updates.

Action

D. Actuarial Reports as of December 31, 2022 (Wilkerson/Joyce)

• Workers’ Compensation
• Property & Liability

The Executive Committee will consider accepting the independent Workers’ Compensation and Property & Liability Actuarial Reports, as presented by Jack Joyce of Bay Actuarial Consultants.

E. Funding Transfer from County Treasury (Cindy Wilkerson)

The Executive Committee will be asked to authorize RESIG Management to transfer up to $12M from the Sonoma County Treasury currently yielding 1.446% to the RESIG Camp account at a current yield of 4.74% potentially resulting with increased investment earnings.

F. RESIG EHS Department Reorganization New Job Description: EHS Specialist I (Cindy Wilkerson)

As part of the reorganization of RESIG’s Environmental, Health & Safety Department, the Executive Committee will be asked to consider approving a new job description.

G. Second Reading of Policy #1.5.302 Post Offer Pre-Placement Program (Cindy Wilkerson)

This policy was presented to the Executive Committee during its January 12, 2023 and February 16, 2023 board meetings for review and discussion. Revisions have been made and is being presented as a second reading for approval.

H. SELF Assessment (AB 218 Revived Liability Funding Plan) (Wilkerson/Medici/Thomas)

During the February 16, 2023 Executive Committee Meeting, the adhoc subcommittee provided their recommendation for RESIG to cover the 2022/23 SELF liability, from RESIG’s Workers’ Compensation Program, on behalf of its members with no obligation for members to repay RESIG. The Executive Committee will be asked to consider approving a Workers’ Compensation equity distribution, for recommendation to the Board of Directors on June 15, 2023, to cover the 2022/23 SELF assessment with excess equity returned to RESIG’s members.

Report/Discussion and Possible Action

I. Benefits Department (Baumunk/Matheny)

• Update of Health Program Renewal Rate Ranges
• Health & Welfare Program Stakeholders’ Meeting Notification

The Executive Committee will be informed of the upcoming Stakeholders’ Meetings and presented with the 2023/24 health program renewal rate ranges.

J. 2023/24 Executive Board Member Openings (President Reno)

The Executive Committee will review the seats up for election and determine if there will be incumbents.

K. Next Executive Committee Meeting (Cindy Wilkerson)

The Executive Committee will review, discuss, and confirm attendance and quorum for the next regular board meeting date of April 20, 2023.

L. Executive Director’s Report (Cindy Wilkerson)

The Executive Director will present and discuss current events and information with the Executive Committee.

Board Communication

• SPA Minutes—January 9, 2023

• Standing Item: This is an opportunity for the Executive Committee to share and/or request information.

Adjournment to Closed Session

Closed Session

Adjournment to closed session during this meeting to consider and/or take action upon the following item:

1. With respect to every item of business to be discussed in closed session pursuant to Section 54957: Personnel

• Public Employee Performance Evaluation: Executive Director

Reconvene to Open Session

Open Session

Report of Action on Closed Session Items

Adjournment