(Agenda) AMENDED Executive Committee Meeting April 20, 2023

As authorized by the County of Sonoma Public Health Recommendation for Safely Holding Public Meetings, dated September 22, 2021, and Government Code section 54953(e)(1)(A), RESIG may conduct Board Meetings with a video conference component, as needed.

Time & Date

April 20, 2023

Meeting 12:30 P.M.

Video conferencing website address:

https://resig-org.zoom.us/j/83734648213

Members of the public may submit comments through email to sreed@resig.org or directly in real time through attendance at the teleconferenced meeting, during Public Comments, in accordance with Government Code section 54953. Public comments sent via email must be received prior to 12:00 p.m. on the day prior to the Board meeting in order for the comments to be provided to the Board. Please limit comments to 250 words or less. If you are unable to email a public comment, please call (707) 836-0779 ext. 101 prior to 12:00 p.m. on the day prior to the Board meeting for assistance.

This Meeting Agenda shall be posted at the address of the teleconference location shown below with access for the public via phone/speaker phone.

• Board Member Mike Shepherd, 2388 Pintail Drive, Carson City, NV 89701

Attendance

Executive Committee/Staff

Administrators, Brokers, and Consultants:

• Newfront
• Alliant Insurance Services—Chloe Smith, Tom Sher
• Self-Insured Schools of CA (SISC)

Guests:

• PFM—Olawale Kajopaiye, Allison Kaune
• Peters & Peters, Attorneys at Law—Mark Peters

Accessibility and Open Session Materials

In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related accommodation to participate in this meeting, please contact RESIG at 707-836-0779. Requests must be made at least one full business day before the start of the meeting. Written open session materials distributed to the Executive Committee are available for public inspection at RESIG, 5760 Skylane Blvd., Windsor CA 95492 during normal business hours.

Call To Order – Matt Reno, President

Approval of Agenda

Introductions and Recognitions

Guests will be introduced:

• Alliant Insurance Services—Chloe Smith and Tom Sher
• PFM—Olawale Kajopaiye and Allison Kaune
• Peters & Peters—Mark Peters

Public Comments

At this time, members of the public may address the Executive Committee regarding any items within the subject matter jurisdiction of the Board; however, no action may be taken on off-agenda items unless authorized by law. Comments shall be limited to five minutes per person unless different time limits are set by the Chairperson, subject to the approval of the Board.

Index

Consent Calendar

A. Minutes Approval—March 16, 2023

B. Warrants Issued and Wire Transfers—March 2023

The Executive Committee is being asked to approve RESIG’s warrants and wire transfers, as summarized in the attached documents.

C. Actuarial Reports as of December 31, 2022

• Workers’ Compensation
• Property & Liability

The Executive Committee is being asked to accept the independent Workers’ Compensation and Property & Liabiity Actuarial Reports, with the updated discount factor(s), as requested during the March 16, 2023 board meeting.

D. Revised Legal Services Agreement with Mullen & Filippi

The Executive Committee is being asked to consider approving the revised Legal Services Agreement with Mullen & Filippi effective May 1, 2023.

E. Routine Personnel Item

• Employment—Employee Benefits Specialist I
• Employment—Workers’ Compensation Senior Claims Examiner

The Executive Committee is being asked to ratify the hiring of the Employee Benefits Specialist I and the Workers’ Compensation Senior Claims Examiner.

Action

F. Funding Transfer from County Treasury (Cindy Wilkerson)

The Executive Committee will be asked to authorize RESIG Management to transfer up to $12M from the Sonoma County Treasury currently yielding 1.446% to the RESIG Camp account at a current yield of 4.74% potentially resulting with increased investment earnings. PFM will provide a presentation on CAMP (California Asset Management Program).

G. RESIG EHS Department Reorganization New Job Descriptions: EHS Coordinator, EHS Specialist II, and EHS Supervisor (Cindy Wilkerson)

As part of the reorganization of RESIG’s Environmental, Health & Safety Department, the Executive Committee will be asked to consider approving new job descriptions.

H. 2023/24 Program Rates

• Health Plan 2023/24 Renewal Rates and Stakeholders’ Meeting Update
  • Blue Shield of CA (Elizabeth Matheny)
  • Kaiser Permanente (Elizabeth Matheny)

The 2023/24 Health Plan renewal rates will be presented for consideration of approval and recommendation to the Board of Directors. Additionally, an update will be given on the Health Plan Stakeholders’ Meeting held on April 11, 2023.

• Dental Program 2023/24 Renewal Rates and Stakeholders’ Meeting Update
  • Delta Dental (Elizabeth Matheny)

The 2023/24 Dental Program renewal rates will be presented for consideration of approval and recommendation to the Board of Directors. In addition, an update will be given on the Dental Program Stakeholders’ Meeting held on April 11, 2023.

Report/Discussion and Possible Action

I. Update on 2023/24 Property & Liability and Workers’ Compensation Renewals (Cindy Wilkerson)

The 2023/24 Property & Liability Program and Workers’ Compensation Program rates are not available for presentation at this time, but an update will be provided.

J. 2023/24 Preliminary Budget (Wilkerson/Bergesen)

The preliminary budget and presentation timeline will be discussed with the Executive Committee.

K. Liability Memorandum of Coverage Amendment: Employment Practices Liability Endorsement (Cindy Wilkerson)

The Executive Committee will review and discuss the proposed changes to the General Liability Memorandum of Coverage.

L. Property & Liability Program Revision: General Liability Deductibles (Cindy Wilkerson)

The Executive Committee will review and discuss the proposed changes to the General Liability deductible structure.

M. Mental Health Resources (Cindy Wilkerson)

The Executive Committee will review, discuss, and consider wellness resources in support of employee mental health across all RESIG Programs.

N. Next Executive Committee Meeting (Cindy Wilkerson)

The Executive Committee will review, discuss, and confirm attendance and quorum for the next regular board meeting date of May 18, 2023.

O. Strategic Plan Update (Cindy Wilkerson)

• RF22-1: B1: Experience Modification Formula revisions

Updates to the Strategic Plan will be presented to the Executive Committee for review and discussion.

P. Executive Director’s Report (Cindy Wilkerson)

The Executive Director will present and discuss current events and information with the Executive Committee.

Board Communication

1. SPA Minutes—February 13, 2023; March 13, 2023
2. Standing Item: This is an opportunity for the Executive Committee to share and/or request information.

Adjournment to Closed Session

Closed Session

Adjournment to closed session during this meeting to consider and/or take action upon the following items:

1. With respect to every item of business to be discussed in closed session pursuant to Section 54956.9: Conference with Legal Counsel—Existing Litigation

Existing Litigation—Mediator’s Proposal

• Liability Claim: Lopes v. Petaluma City Elementary School District

2. With Respect to every item of business to be discussed in closed session pursuant to Section 54957: Personnel

1. Public Employee Appointment: EHS Supervisor
2. Public Employee Appointment: EHS Specialist II
3. 2023/24 RESIG Staff Compensation
4. Public Employee Performance Evaluation: Executive Director

Reconvene to Open Session

Open Session

Report of Action And Votes on Closed Session Item

Adjournment