(Agenda) Executive Committee Meeting January 20, 2022

As authorized by the County of Sonoma Public Health Recommendation for Safely Holding Public Meetings, dated September 22, 2021, and Government Code section 54953(e)(1)(A), RESIG will conduct Board Meetings by video conference until further notice.

Time & Date

January 20, 2022

Meeting 12:30 P.M.

Video conferencing website address:

https://us02web.zoom.us/j/81653857813

Members of the public may submit comments through email to sreed@resig.org or directly in real time through attendance at the teleconferenced meeting, during Public Comments, in accordance with Government Code section 54953. Public comments sent via email must be received prior to 12:00 p.m. on the day prior to the Board meeting in order for the comments to be provided to the Board. Please limit comments to 250 words or less. If you are unable to email a public comment, please call (707) 836-0779 ext. 101 prior to 12:00 p.m. on the day prior to the Board meeting for assistance.

Attendance

Executive Committee/Staff

  • Matthew Reno
  • Richard Edson, II
  • Greg Medici
  • Chris Vanden Heuvel
  • Ron Calloway
  • Chris Thomas
  • Amy Prescott
  • Rose Burcina
  • Chris Spencer
  • Suzanne Pelz
  • Will Davis
  • Patty Baumunk
  • Sandy Manzoni
  • Deborah Fraser
  • Ronda Bergesen
  • Diane Vieyra

Administrators, Brokers, and Consultants:

  • Newfront (formerly ABD Insurance)
  • Alliant Insurance Services
  • Self-Insured Schools of CA (SISC)

Guests:

  • Joseph Pieksza and Michelle Duda—Crowe Horwath, LLP
  • Allison Kaune—PFM Asset Management LLC
  • Dr. Paul Porter

Accessibility and Open Session Materials

In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related accommodation to participate in this meeting, please contact RESIG at 707-836-0779. Requests must be made at least one full business day before the start of the meeting. Written open session materials distributed to the Executive Committee are available for public inspection at RESIG, 5760 Skylane Blvd., Windsor CA 95492 during normal business hours.

Call To Order – Matthew Reno, President

A. AB 361 30-Day Acknowledgment (Government Code section 54953(e)(1)(A) (Rose Burcina)

The Executive Committee is being asked to make a determination that the state of emergency continues to directly impact the ability of the members to meet safely in person; or, state or local officials continue to impose or recommend measures to promote social distancing.

Approval of Agenda

Introductions and Recognitions

The following guests will be introduced:

  • Joseph Pieksza and Michelle Duda—Crowe Horwath, LLP
  • Allison Kaune—PFM Asset Management LLC
  • Dr. Paul Porter

Public Comments

At this time, members of the public may address the Executive Committee regarding any items within the subject matter jurisdiction of the Board; however, no action may be taken on off-agenda items unless authorized by law. Comments shall be limited to five minutes per person and twenty minutes for all comments unless different time limits are set by the Chairperson, subject to the approval of the Board.

Index

Consent Calendar

B. Minutes Approval

  • December 9, 2021 Executive Committee Meeting
  • January 6, 2022 Special Executive Committee Meeting

C. Warrants Issued and Wire Transfers—November and December 2021

The Executive Committee is being asked to approve RESIG’s warrants and wire transfers, as summarized in the attached documents.

D. Property & Liability Claims Payment List

The Executive Committee is being asked to approve the Property & Liability Claims Payment List for claims settled over the settlement authority of RESIG’s management team.

E. Revised Legal Services Agreement with Defense Counsel Bertrand, Fox, Elliot, Osman & Wenzel

The Executive Committee is being asked to consider approving the revised Legal Services Agreement with defense counsel Bertrand, Fox, Elliot, Osman & Wenzel effective January 1, 2022 – June 30, 2022.

Action

F. RESIG’s 2020/21 Financial Audit (Bergesen/Crowe Horwath)

The 2020/21 Financial Audit will be presented by Crowe Horwath, to the Executive Committee for acceptance.

G. Annual Investment Report—December 31, 2021 (Bergesen/Burcina), Annual Performance Presentation, Annual Review of Investment Policy 1.1.108 (PFM Asset Management)

RESIG’s investment management firm will present RESIG’s Investment Reports to the Executive Committee for approval. In addition, as required annually, the Executive Committee will review and affirm RESIG’s Investment Policy 1.1.108.

H. Financial Audit Service Contract Extension, Crowe Horwath LLP (Ronda Bergesen)

The Executive Committee is being asked to consider a contract extension for financial audit services with Crowe Horwath LLP.

I. Actuarial Services Contract (Rose Burcina)

The Executive Committee is being asked to consider approving a contract extension for actuarial services for the Property & Liability Program and Workers’ Compensation Program with Bay Actuarial Consultants.

Report/Discussion and Possible Action

J. Succession Plan Update (Rose Burcina/Dr. Paul Porter)

An update will be provided regarding the Succession Plan for the replacement of RESIG’s retiring Executive Director.

K. Next Executive Committee Meeting (Rose Burcina)

The Executive Committee will review, discuss, and confirm attendance and quorum for the next regular board meeting date of February 17, 2022.

L. Strategic Plan Update (Rose Burcina)

Departmental updates of the Strategic Plan will be presented to the Executive Committee for review and discussion.

M. Executive Director’s Report (Rose Burcina)

The Executive Director will present and discuss current events and information with the Executive Committee.

Board Communication

  1. SPA Minutes—November 8, 2021; December 13, 2021
  2. SELF AB 218—Annual Report 2020/21

Adjournment to Closed Session

Closed Session

Adjournment to closed session during this meeting to consider and/or take action upon the following item:

1. With respect to every item of business to be discussed in closed session pursuant to Section 54957: Personnel

  • Public Employee Performance Evaluation: Executive Director

Reconvene to Open Session

Open Session

Report of Action on Closed Session Items

Adjournment